Recruitment Privacy Policy
Introduction
This Privacy Policy relates to Pharos Resource Partners Ltd. Pharos Resource Partners Ltd is a limited company registered in England with registered number 15868386. We are committed to protecting and respecting your privacy. This policy explains how we collect, use, disclose, and safeguard your information when you visit our website pharos-rp.com. Please read this policy carefully to understand our views and practices regarding your personal data and how we will treat it.
​
This Recruitment Privacy Notice explains how Pharos Resource Partners Ltd (“Pharos”, “we”, “us”) collects, uses, stores and protects your personal data when you:
- Apply for a role through Pharos (permanent, contract or interim);
- Are represented by Pharos to one of our clients;
- Register with Pharos via our website, job boards or referrals;
- Apply for a role directly within Pharos.
This notice supplements our Website Privacy Policy and applies specifically to personal data processed for recruitment purposes.
​
​
Data Controller​
Pharos Resource Partners Ltd is the data controller for personal data collected during the recruitment process. If you are placed with a client, we may act as a joint controller or processor depending on contractual arrangements with that client.
​
Personal Data We Collect
​
We may collect the following categories of data:
- Identity and Contact Data: name, address, phone number, email, date of birth, National Insurance number.
- Professional and Employment Data: CVs, cover letters, qualifications, certifications, employment history, skills, references, salary expectations, notice period, job preferences.
- Right to Work and Compliance Data: passport, visa, residency status, proof of address, criminal records checks (where permitted).
- Recruitment Process Data: interview notes, assessment scores, communications with you, background check results.
- Special Category Data: health or disability information needed for reasonable adjustments.
​
​
How We Collect Your Data
We collect data directly from you, through applications via our website, job boards, recruitment platforms, interviews, assessments, publicly available sources such as LinkedIn, and from referees or screening providers.
​
Lawful Basis for Processing
We process your personal data under the following legal bases:
- GDPR Art. 6(1)(b) – steps prior to entering a contract;
- GDPR Art. 6(1)(c) – legal obligations (e.g., right-to-work checks);
- GDPR Art. 6(1)(f) – legitimate interests;
- GDPR Art. 6(1)(a) – consent (e.g., representing you to a client);
- GDPR Art. 9(2)(b)/(h) – special category data.
​
How We Use Your Data ​
​
We use your data to assess suitability for roles, contact you about opportunities, manage interviews and onboarding, conduct compliance checks, maintain business and regulatory records, and defend legal claims.
​
Sharing Your Data
​
- Unsuccessful candidates: retained for 12 months from last contact.
- With your consent: retained for up to 2 years for future opportunities.
- Successful placements: retained per legal/contractual requirements.
You may request deletion at any time unless legal obligations require retention.
​​
​
Your Rights​
​
You have the right to access, rectify, delete, restrict processing, object to processing, withdraw consent, and request data portability. Contact us to exercise these rights at enquiries@pharos-rp.com.
​​​
​
Contact Us
​
If you have any questions, concerns, or complaints regarding our privacy policy or the handling of your personal information, please feel free to contact us. We are committed to addressing your inquiries promptly and resolving any issues to your satisfaction.
All requests should be made to enquiries@pharos-rp.com or by writing to us at the address below.
​
Pharos Resource Partners Ltd, attention of the Chairman
51 Clarendon Road, Watford, WD17 1HP.
​
​​
Complaints​
​
If unresolved, you may contact the Information Commissioner’s Office at www.ico.org.uk. ​​